Collaborate for free with online versions of Microsoft Word, PowerPoint, Excel, and OneNote. Save documents, spreadsheets, and presentations online, in OneDrive. Share them with others and work together at the same time. The old Office 2010 was perfectly fine, and arguably better. Office 365 added no useful changes, but suddenly I had to buy a subscription every year just to replace a system that wasn't broken. My office uses Microsoft, so I don't have meaningful change, so I'm stuck, but that doesn't mean I like it.
- Back up Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams data
- Perform point-in-time restoration of individual items
The price is based on the number of Office 365 (Microsoft 365) users whose data you want to back up. One user requires one license, regardless of whether you want to back up their mailbox, public folder or SharePoint Online data they have access to, or all those resources at the same time. Microsoft 365 and Office 365 are available in a variety of plans to best meet the needs of your organization. The following table lists the different service families and plans available in Microsoft 365 and Office 365. For a high-level overview of features and pricing information, or to chat with.
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Pricing
The product license key is sold in a pre-paid annual subscription model. The price is based on the number of Office 365 (Microsoft 365) users whose data you want to back up. One user requires one license, regardless of whether you want to back up their mailbox, public folder or SharePoint Online data they have access to, or all those resources at the same time.
So, if you want to back up specific user mailboxes, you need licenses for all these users. If you want to back up shared resources (such as public folders or Office 365 group mailboxes), you need to have licenses for all users who can access and modify these resources. Learn more about the licensing of shared resources.
Technical support and all program updates are included in the subscription price. What does technical support include?
All prices shown on the website are net of Value Added Tax and any other taxes or duties.
New license / renew license (annual subscription)
To calculate the price, please provide the number of users whose data you want to back up.
Mailbox backup
The program consumes one license per one backed-up user. So, if you want to back up a user mailbox, this user needs to be licensed. For example, to back up mailboxes of 56 users, you need 56 licenses of CodeTwo Backup for Office 365.
If you intend to back up mailboxes of Office 365 groups with CodeTwo Backup for Office 365 as well, you need to make sure you have licenses for users who are members of these groups. Other types of mailboxes (archive, shared, resource, etc.) do not require licenses, as long as they are not assigned an Exchange Online license. For more details, see the program's user manual.
Public folders backup
No matter what kind of data you back up, one backed-up user requires one license. To back up public folders, you need to make sure all users who can create, edit or delete the contents of these public folders are licensed. This means that if a certain public folder can be accessed and modified by e.g. 13 employees, to back it up you need 13 licenses that have to be assigned to these employees. Those licenses allow you to back up these users' mailbox data as well. The size of public folders' data does not make any difference.
Mod voice changer. If all users in your organization are licensed, it automatically means that you can back up all public folders, regardless of their size.
SharePoint/OneDrive for Business data backup
Each user whose SharePoint data you back up requires a license.
To back up a classic SharePoint site collection, i.e. a site that is not connected to any Office 365 group, you need to have a license assigned to each user who can create or modify items on this site. For example, you have a SharePoint site collection called 'Sales', which can be accessed and modified by all members of your Sales team, consisting of 45 users, and an IT team, which consists of 5 users. In this case, to back up this site, you need 50 licenses assigned to all members of your Sales and IT teams. Those licenses allow you to back up these users' mailbox data as well.
If you want to back up a SharePoint team site, i.e. a site that is connected to an Office 365 group, you need to assign licenses to all members of this group. For example, a team site 'Marketing' is connected to an Office 365 group 'Marketing', which has 15 members. In order to create a backup copy of this site, you need 15 licenses that will be assigned to these 15 users. Those licenses also allow you to back up the contents of the Marketing Office 365 group mailbox, as well as individual mailboxes of those users.
The program requires a license for each user whose OneDrive for Business site you want to back up. Licenses assigned to users allow you to back up their mailboxes as well.
If all users in your organization are licensed, it automatically means that you can back up all SharePoint Online data (all types of sites), regardless of its size.
To find out more about your annual subscription cost, request a quotation for CodeTwo Backup for Office 365.
Additional licenses
The price for additional licenses is exactly the same as the price for new licenses. However, when adding licenses, your original subscription period remains unchanged. For that reason, the price for additional licenses is reduced proportionally to the remaining period of your current subscription.
Go through the first two steps of the order form or request a quotation to calculate the cost of additional licenses.
Free trial version
It is possible to trial CodeTwo Backup for Office 365 before purchasing it. You can use the trial version for 30 days to back up your Office 365 mailbox data and restore up to 5 items per folder.
If you wish to be able to restore an unlimited number of items per folder for a limited number of mailboxes, contact CodeTwo Customer Service to obtain a special temporary license key.
Ordering details
To back up a classic SharePoint site collection, i.e. a site that is not connected to any Office 365 group, you need to have a license assigned to each user who can create or modify items on this site. For example, you have a SharePoint site collection called 'Sales', which can be accessed and modified by all members of your Sales team, consisting of 45 users, and an IT team, which consists of 5 users. In this case, to back up this site, you need 50 licenses assigned to all members of your Sales and IT teams. Those licenses allow you to back up these users' mailbox data as well.
If you want to back up a SharePoint team site, i.e. a site that is connected to an Office 365 group, you need to assign licenses to all members of this group. For example, a team site 'Marketing' is connected to an Office 365 group 'Marketing', which has 15 members. In order to create a backup copy of this site, you need 15 licenses that will be assigned to these 15 users. Those licenses also allow you to back up the contents of the Marketing Office 365 group mailbox, as well as individual mailboxes of those users.
The program requires a license for each user whose OneDrive for Business site you want to back up. Licenses assigned to users allow you to back up their mailboxes as well.
If all users in your organization are licensed, it automatically means that you can back up all SharePoint Online data (all types of sites), regardless of its size.
To find out more about your annual subscription cost, request a quotation for CodeTwo Backup for Office 365.
Additional licenses
The price for additional licenses is exactly the same as the price for new licenses. However, when adding licenses, your original subscription period remains unchanged. For that reason, the price for additional licenses is reduced proportionally to the remaining period of your current subscription.
Go through the first two steps of the order form or request a quotation to calculate the cost of additional licenses.
Free trial version
It is possible to trial CodeTwo Backup for Office 365 before purchasing it. You can use the trial version for 30 days to back up your Office 365 mailbox data and restore up to 5 items per folder.
If you wish to be able to restore an unlimited number of items per folder for a limited number of mailboxes, contact CodeTwo Customer Service to obtain a special temporary license key.
Ordering details
You can pay for the software by credit/debit card, wire transfer or send us a purchase order. Credit/debit card payments are handled by Braintree (a PayPal service). Submitting your credit card information on CodeTwo's website is safe as our order system uses only TLS encrypted and verified connections to process your payment. CodeTwo does not store your credit card information in any form. CodeTwo is PCI compliant.
What does technical support include?
Technical support is included in the price of the subscription. It entitles you to the following benefits:
- Full access to our online knowledge base.
- 24/5 access to our technicians by email or phone. They will answer all the questions concerning our products and will assist in addressing potential technical issues.
- 24-hour response time guarantee.
- Assistance comprehensively provided by the same specialist (unless he/she is out of office).
Useful links
The Office 365 pricing plans get a bit confusing.
There's personal Office 365, business Office 365, editions available for a one-time purchase, subscription versions, and multiple plans for all the above.
It's a lot.
To cut through the confusion and help you pick the best plan, we've sorted everything out below.
When looking at Office 365, pricing is separated into two main groups: personal and business. Let's go through the personal plans first.
Office 365 Personal Pricing
Microsoft does have several Office 365 plans for personal use:
Keep in mind that all the products are available on Mac except for Publisher and Access
Also, the prices are monthly if you pay for an entire year up front annually. There is monthly billing but the prices will be higher.
Here's how to think of the two plans:
- Office 365 Personal = Perfect if you only need Microsoft Office for yourself.
- Office 365 Home = Good option if you want to get your whole family access to the Microsoft Office suite.
If you're using Office 365 for non-commercial use, all you need to decide is how many people at your home need access. Nice and easy.
Is Office 365 worth getting for personal use?
I don't believe so. Even the personal plan comes to about $70 per year. That's a lot compared to a free Gmail account from Google which includes access to Google Docs, Sheets, and Slides. Not only does Google offer their products for free to individuals, they also have a reputation for being much easier to use than the Microsoft Office products. In most cases, Google's the better choice for personal plans.
There are two situations where I would go with a personal Office 365 plan:
- I worked in an industry or organization that used predominantly Microsoft Office products and my company didn't have a subscription to an Office 365 business plan. In that case, paying $70 a year to avoid the hassle of having to convert documents back and forth is well worth the cost.
- I personally needed the extra power that Microsoft's products have. While Google has a reputation for having products that are easier to use, Microsoft's products have more advanced features. Especially if I was doing heavy spreadsheet work, I'd get a personal version of Office 365 just for Excel.
Office 365 Business Pricing
There are also business plans for Office 365.
The biggest difference between the personal and business plans is the business versions are built around users. You'll be able to easily add and remove users for your company. When a new employee joins, you'll log into the admin area of Office 365, add the user, and that employee will have full access to Microsoft Office 365. It's a lot easier than dealing with licenses for individual computers.
Now for something super confusing: Microsoft only licenses their business plans for commercial use, their personal Office 365 plans are only licensed for home use.
What does that mean?
Technically, you can't use a Microsoft Office personal plan for working in a business setting. Does anyone enforce this? Not really. Do lots of people buy personal versions and then work on their business anyway? Yup.
And how do you even define 'business' setting versus a 'home' setting? Lots of us work from home and have side projects. Is this allowed on personal office plans? Honestly, I have no idea. After spending a bunch of time trying to find exact definitions for what business and personal versions of Office are licensed for, I'm just as confused as when I started.
This is a vestige of the old Microsoft Office days when work was clearly split between home and office environments. Now that work has moved to the cloud and we can work from anywhere, all the lines have been blurred.
Thankfully, this is a non-issue for the most part. As soon as there are two people working at your business, you'll want to get on the business plans in order to get company email and easily manage users on your plan.
The Office 365 business plans compete directly with G Suite's plans. We have an in-depth article that breaks down the difference between them here.
All of the business plans include Outlook, Word, Excel, PowerPoint, and Access.
The Office 365 plans do have one major weakness though.
Every time I go back to the Office 365 business pricing, I think to myself: 'I must have gotten something wrong, why wouldn't they include email on their middle tier? It makes no sense.'
Then I check their pricing page and the middle plan (Business) still has company email missing.
When sitting up an office suite for your company, you also want to set up your company email. You'll want an easy way to create name@company.com email addresses for all your employees. G Suite pioneered this by bundling the Google Doc apps with Gmail. Giving a new person at your company an office suite and company email at the same time removes a ton of headaches.
Unfortunately, only the lowest and most expensive Office 365 business plans include company email. The middle plan does not.
This pricing has a major gap that we're forced to contend with. Here's how the 3 business pricing tiers really break down:
- Business Essentials = a nice, low price, but only web-versions of the product suite so you and your team can't take advantage of the extra horsepower from having Office 365 apps. Does have company email.
- Business = can get the full power from the product suite by having desktop versions but there's no company email.
- Business Premium = the only tier that has full desktop apps and company email. I'm basically forced to upgrade straight to this tier to use the core benefits of Office 365.
Another hurdle to watch out for: if you start with Business Essentials and use the company email, you won't be able to use the middle Business tier down the road since it lacks email functionality. Logic pro price in india. In other words, the only upgrade path is to go from Business Essentials to Business Premium which will more than double your monthly bill. The only way around this is to manage email yourself, typically through your web host. Or you could skip Office 365 entirely and use G Suite which has Gmail available on all its plans.
Office 365 does have some legitimate strengths of G Suite, mostly around the power of their apps. Excel runs circles around Google Sheets. If you're doing serious spreadsheet work, it's worth choosing Office 365 just to get access to Excel.
But the lack of company email in the Office 365 Business plan makes the purchase decision more complicated. It practically forces companies into the Business Premium version from the beginning, doubling the price of the product.
I really wish that Office 365 offered company email on all its business plans, it'd make a much more compelling offer.
Is it still possible to buy Microsoft Office as a one-time purchase?
Yes, Microsoft has two versions available without a subscription.
- Office Home & Student = Word, Excel, and PowerPoint for $149.99
- Office Home & Business 2019 = Outlook, Word, Excel, PowerPoint for $249.99
Each option comes with the current version of all the products but doesn't include upgrades like the Office 365 subscription plans. After a few years, you'll have to purchase Microsoft Office again in order to upgrade the products.
They also don't include OneDrive storage, Skype minutes, or cloud versions of the products. They're old-school one-time install licenses.
Should I choose the one-time purchase option instead of Office 365?
Microsoft Office Deals
Getting an Office 365 subscription will almost always be the better choice.
Office 365 Student Pricing
For businesses, we don't consider the one-time purchase edition of Microsoft Office to be a viable option. The Office Home & Business edition is only licensed for one computer at a price of $250. That's a steep price for a single computer. If you plan on hiring any employees, you'll get forced into Office 365 just to get multiple users on your plan.
As a business, you'll also need to stay on top of software upgrades. The one-time purchase only gets you access to the current version of the Microsoft Office apps. After 2-3 years, your version will be out-of-date enough that you'll need to upgrade with another one-time purchase. Once you factor in these upgrades, the cost of a one-time purchase vs an annual fee is about the same.
Office 365 Price Uae
For individuals, the situation has a bit more nuance. If you're trying to watch every dollar, I recommend going with Google's product suite by getting a free Gmail account. It's hard to beat a price of $0.
Office 375 Prices
But what if you HAVE to get Microsoft Office and you need to keep costs as low as possible?
In this case, I'd go with the Office Home & Student option and avoid upgrading for 3-5 years. As long as you don't upgrade for about two and a half years, you'll come out ahead. You'll be saving money every year that you wait after that. When I was in college, I definitely stretched my Microsoft Office software past any normal upgrade cycle to keep my expenses down. Even today, I have a version of Microsoft Office 2011 on my Mac that I keep forgetting to upgrade. I don't recommend waiting this long but it can be done to keep costs down.
Otherwise, I'd get the Office 365 subscription and be done with it.
